EVENT INFORMATION
Your Project Manager will provide all details required for the event, please always ask the project manager first for any relevant info about the job/event you are working on.
TRAVEL INFORMATION
Where applicable travel and/or accommodation arranged by ONE STAGE TECHNICAL LTD will be communicated to you by your Project Manager/
Where travel and/or accommodation has been arranged by the event production, your Project Manager will provide these details.
If it is necessary for you to arrange/amend your own travel and/or accommodation, with the prior approval of One Stage Technical LTD this can be claimed on your invoice.
We will reimburse the reasonable cost of necessary travel in connection with our business. If practical, the most economic means of travel should be chosen. The following are not treated as travel in connection with our business:
- travel between your home and One Stage Technical LTD Office unless prior written approval
- travel which is mainly for your own purposes
Trains
We will reimburse the cost of standard class travel on submission of a receipt with an expenses claim form.
Taxis
We do not expect you to take a taxi when there is public transport available, unless it is cost effective due to a significant saving of journey time or the number of staff traveling together. You are not permitted to book a taxi using the company's taxi account. However, where applicable you may ask your project manager to book a taxi for you in advance. Where you arrange your own taxi, a receipt must be obtained for submission with expenses claim form. Taxi fares will be reimbursed at the discretion of One Stage Technical LTD.
Car
Where it is cost effective for you to use your car for business travel, and you have been authorised to do so, you can claim a mileage allowance on proof of mileage (post codes of departure and destination points must be provided). The current mileage rate is 45p per mile and is updated yearly in April by the government, up to date mileage rates can be from HMRC (https://www.gov.uk/government/publications/rates-and-allowances-travel-milobtainedeage-and-fuel-allowances/travel-mileage-and-fuel-rates-and-allowances ).
You can also claim for any necessary parking costs, which must be supported by a receipt or the display ticket.
We will not reimburse penalty fares or fines for parking or driving offences, other than at our discretion in exceptional circumstances.
Air Travel
If you are required to travel by plane in the course of your duties you should discuss travel arrangements with your project manager
Where necessary you can claim for reasonable extra luggage charges, please add these on your invoice, along with a corresponding receipt.
PER DIEMS
One Stage Technical LTD do not pay PDs, your day rate is inclusive of this.
INVOICE
- Please submit your invoice (to include any expenses with receipts) within 7 days of the event completion or at agreed intervals as agreed with your Project Manager.
- Invoice must state a PO number and One Stage Technical LTD company address or payment will be delayed.
- Expenses breakdown to be included on invoice, these must be supported by receipts which should be provided at the time of invoice (failure to do so may result in expenses being disallowed.) Mobile phone bills will not be reimbursed, other than at our discretion in exceptional circumstances.
- Please email your invoice and receipts to the crew mailbox, crew@onestage.tech and cc relevant Project Manager.
- One Stage Technical LTD process invoices on Wednesdays, which are then paid on the Friday. Invoices must be received by EOP on Monday to make Friday's payment run. There may be occasions where these times scales are not met, in this instance we will endeavour to pay your invoice as soon as possible.
UNIFORM
While working for us you represent us with clients and the public. Your appearance contributes to our reputation and the development of our business.
It is important that you always appear clean and smart when at work, particularly when you may be in contact with clients, other business contacts or the general public. You must wear company branded T-shirts and jackets (when provided) while on site.
PPE
You are personally responsible for your own safety and protective equipment. Please ensure you always follow the correct safety procedures.
The minimum essential PPE is a hardhat and steel toe-capped safety shoes.
INSURANCE
One Stage Technical LTD are not responsible for arranging your travel and public liability cover. Please ensure you have organised adequate cover and provide certificates on completion of your TeamTrack form.
Details of any accident/incident occurring whilst representing One Stage Technical LTD must be reported to us immediately or as soon as you are able.
BEHAVIOUR
Please be aware that you are representative of ONE STAGE TECHNICAL LTD, and you are expected to maintain a professional standard and approach at all times.
SOCIAL MEDIA - PROHIBITED USE
- You must avoid making any social media communications that could damage our business interests or reputation, even indirectly. You must not use social media to defame or disparage us, our staff, any third party or us; to harass, bully or unlawfully discriminate against staff or third parties; to make false or misleading statements; or to impersonate colleagues or third parties.
- You must not express opinions on our behalf via social media, unless expressly authorised to do so by Ryan Hagan.
- You must not post comments about sensitive business-related topics, such as our performance, or do anything to jeopardise our trade secrets, confidential information and intellectual property. You must not include our logos or other trademarks in any social media posting or in your profile on any social media.
- You must not post pictures of the event you are working on until the event has finished.
- You must not post images from backstage or sensitive areas.
- Any misuse of social media should be reported to Marc Webber or Ryan Hagan.
REPORTING WHEN YOU ARE SICK
If you cannot attend work because you are sick or injured you must personally telephone your project manager or Sickness form as soon as possible to inform them of the reason for your absence as soon as possible. Notification by email or text message is not acceptable.
SMOKING
Smoking is not permitted anywhere in our workplace. The ban applies to anything that can be smoked and includes, but is not limited to, cigarettes, electronic cigarettes, pipes (including water pipes such as shisha and hookah pipes), cigars and herbal cigarettes.
Anyone using our vehicles, whether as a driver or passenger, must ensure the vehicles remain smoke-free.
Where is smoking permitted?
You may only smoke outside at the rear of the building. When smoking outside, you must dispose of cigarette butts and other litter appropriately in the receptacles provided.
ONE STAGE TECHNICAL VEHICLES
